Facilities

1333

The Ridley School District manages the building and grounds under its legal authority. The Board is committed to providing and maintaining these facilities for an optimal school environment as part of the total learning experience.

All areas of newly designed or newly constructed buildings and facilities and altered portions of existing buildings and facilities shall comply with Americans with Disabilities (ADA) Accessibility Guidelines for Buildings and Facilities (ADAAG). These guidelines cover temporary buildings or facilities as well as permanent facilities. Temporary buildings and facilities are not of permanent construction but are extensively used or are essential for public use for a period of time.

If full compliance with the requirements of these guidelines is structurally impracticable, the District shall comply with the requirements to the extent it is not structurally impracticable. Any portion of the building or facility, which can be made accessible, shall comply to the extent that it is not structurally impracticable or that a comparable alternative can be created.

The Board authorizes the appropriate district personnel to monitor the usage and accessibility of all properties.

1333 School Facilities
Adopted by the Ridley Board of School Directors on 8 June 2009

1334 USE OF SCHOOL FACILITIES

The Ridley School District manages the building and grounds under its legal authority. The Board is committed to providing and maintaining these facilities for an optimal school environment as part of the total learning experience.

School district property also provides for some rare, unique or open-space areas within the communities served. With this in mind, the Board recognizes the opportunity for groups outside of the district to have an interest in or need for the use of specific facilities. Approved groups are charities and chartered organizations that must be insured to indemnify the District. Organizations, that fail to abide by the regulations for property use, may have a permit rescinded or be denied future permit access.

Annually, The Board of School Directors will approve the fee schedule for usage, custodial, and other charges.

The Board authorizes the appropriate district personnel to monitor the usage and maintenance schedule of all properties. To ensure the quality of all district property is maintained, the Board establishes that the district shall abide by permit regulations for determining the use of school facilities by groups or events from outside of district.

1334 Use of Facilities
Adopted by the Ridley Board of School Directors on July 1976
Revised by the Ridley Board of School Directors 4 December 2006
Approved by the Ridley Board of School Directors 7 July 2008

Fee Schedule
Building and Grounds Permit

1334.1 USE OF SCHOOL FACILITIES REGULATIONS

APPLICATION AND APPROVAL

Applications for the use of school facilities will follow the procedure described below:

Field usage will be for Ridley School District residents only by insured charities and chartered organizations.
A “Building and Grounds Permit” form will be secured from any district office. The requesting individual must use one permit per building. All parts of the permit must be completed.
Permits may not be issued, or may be cancelled, on dates that the District is closed due to scheduled holidays or weather-related incidents.
A preliminary approval of the date requested must be secured from the principal of the building or grounds in question.
The permit will be forwarded to the Director of Facilities to check for facility availability and assign approved fees for preliminary approval.
The application must be submitted to the School Board Secretary on or before the first Monday of the month and at least five (5) days in advance of the first desired date.
The Board of School Directors will review application requests for approval or rejection during the regular, public monthly meeting.
One copy of the permit indicating approval or rejection of the request by the School Board will be returned to the building principal whose name appears on the permit.
If the permit is approved for use, a copy will be sent directly to the applicant from the Office of the Director of Facilities after invoices are generated for the appropriate fees. Additional documentation may be required from the applicant prior to the use of district facilities, such as an insurance certificate.
Permits that cannot be honored and are rejected will be returned to the applicant.
The first night of the activity, the person in charge will present the custodian, or district representative, a “Building and Grounds Permit.” The person in charge of the group will also be responsible for all spectators.
School functions are given priority for scheduling of district property. In the event that a school-based group is running over the scheduled time, the permitted organization must wait for the event to end (e.g. extra innings on a baseball field.)

1334.1 Use of Facilities-Application and Approval
Adopted by the Ridley Board of School Directors on July 1976
Revised by the Ridley Board of School Directors 4 December 2006
Approved by the Ridley Board of School Directors 25 August 2008

1334.2 USE OF SCHOOL FACILITIES REGULATIONS

CUSTODIAL DUTIES

To ensure the quality of all district property is maintained, the Board establishes that the district shall abide by guidelines for determining the use of school facilities by groups or events from outside of district.

When a facility is being used and a custodian assigned, the following guidelines are to be in effect:

The custodian shall communicate with the building principal to review building and ground permits. The custodian will identify the group using the facilities and the person who will have charge of the group. In some cases, the Director of Facilities will provide the name of the person responsible.
The first night of the activity, the person in charge will present the custodian, or district representative, a “Building and Grounds Permit.” The person in charge of the group will also be responsible for all spectators.

When arriving at the building for the activity, the custodian shall prepare the area for usage, which will include the following:

Be on duty one-half hour before the activity starts or earlier if the group desires;
Light entrances and exit lights in areas to be used;
Provide clear exits from areas being used;
Check emergency lighting and have a “ready” position;
Custodian will not provide microphones, cameras, screens, athletic equipment or any other district owned visual aid equipment, etc. unless prior arrangements have been made with the building principal by the outside group using the facility as designated on the permit.

Other regulations:

All lighting panels must be locked and the custodian or appointed stage managers are responsible for turning “on” and “off’ all lighting.
When gymnasium and multi-purpose room facilities are used, the custodian will provide containers for these areas so that gum and other materials may be deposited in the containers. Positively NO GUM is permitted in district facilities.
School telephones are to be used for emergencies only and not for personal use at any time. In buildings having pay phones, the school telephones are not to be used at any time.
The custodian assigned to an outside group activity must remain with the group that is using the school facilities. The custodian shall restrict the group to the area named on the activity permit. No other work shall be done during this period of time. In the event that the custodian on duty sees any damage or disorder, they must report this to the person in charge of the activity, the building principal, and the Director of Facilities.
The person who was on duty for the outside activity must submit their hours to the Facilities Secretary on the appropriate form. These forms must be counter-signed by the sponsor of the group.
No custodian will be assigned to an outside activity if this activity occurs during his or her working schedule.
At the completion of any activity, the facility must be cleaned and made ready for student occupancy the following morning. If the Director of Facilities determines that additional time is required, the person or persons having the activity will be billed accordingly. The custodian will double check to be sure that all doors and windows are locked and the facility is secure before leaving for the night.

1334.2 Use of Facilities-Custodial Duties
Adopted by the Ridley Board of School Directors on July 1976
Revised by the Ridley Board of School Directors 4 December 2006
Under review by the Ridley Board of School Directors 7 July 2008